K-12 Records Management

The K-12 Records Management System Trusted by Higher Education Worldwide.

Want an easy way to send transcripts? Looking for a single place to handle student and alumni requests? What if one solution could handle all that AND your verification requests and student records transfers? Unlock future doors today by giving your students access to their earned credentials. Securely send digital documents through the network preferred and trusted by higher education and employers worldwide.

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student reviewing their academic records

Learn how Parchment simplifies and empowers your K-12 records administration.

Parchment is the only platform that brings multiple credential record types under one roof. Our solutions. including record digitization for schools, help time-strapped school administrators focus on their students, not their paperwork.

Simplify records management

Free your school from file cabinets, fax machines, and printers. Digitize school records in a secure, searchable, and centralized database. Pull files in seconds and exchange records without leaving the Parchment platform.

Keep credentials secure

Paper documents are easy to manipulate, lose, and damage. Step up your security standards and protect student privacy. Parchment’s hardcopy credentials include built-in tamper-evident seals, while digital credentials are protected with end-to-end encryption.

Support lifelong learning

Parchment is the only platform that supports multiple credential types across the lifetime of a learner. Once your students open a credential profile, it’s theirs to access forever. That means no digging for alumni paperwork.

Make students happy

In a digital era, students need digital credentials. Put a smile on your students’ (and their parents’!) faces by offering them a way to easily order their transcripts online, track the status of their order, and a dedicated learner support team to support them if they need help!

Loved by 6.7K+ K-12 schools and districts and counting.

Purpose-built credential solutions for K-12.

Easy access, forever

Secure and modern, digital credentials with online ordering experience
Store credentials together in one lifelong learner account
Support students and alumni through one simple, streamlined process
Great student experiences mean happier students and parents

Safe storing and sharing

Up-to-date FERPA compliance
Secure Blue Ribbon PDFs
Encrypted student information
Automated global exchange and verification
Third-party ordering
Most compliant platform in the industry
Modern student privacy controls

Every credential for every pathway

Student, alumni, and third party ordering
Order routing to different admins based on custom rules
One platform for transcripts, letters of recommendation, verifications, and health records
Send directly to Parchment Receive, the most adopted credential inbox in the world

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The best of paper
and digital diplomas

Manage print and digital diplomas simultaneously
Built-in student mailing address verification
Preview, hold, and release in clicks
Make amendments in real time

Digital & dynamic platform

Immediate online access
One-click sharing to LinkedIn, Facebook, and Twitter
Embedded course, skillset, and competencies context
End-to-end data encryption
Digital verification seal

Fast, reliable
delivery

Fast global delivery
Print tracking notifications via email or text
Store alongside other credentials in Parchment
Direct student support of diploma replacement for shipping damage at no cost

Explore Diplomas

Access records anytime, anywhere

Secure, online access to all of your student records so you can manage records requests wherever you are
Store files on the user-friendly Parchment platform, no hidden costs
Deliver indexed digital records with additional storage outside the Parchment platform via SFTP

Secure and safe records storage

Digital records provide safety from natural disasters
Experienced team of digitization experts that have scanned and indexed tens of thousands of records
Support for even the most legacy formats, such as aperture cards, microfilm, and microfiche

Faster search and retrieval

Indexing of files with key data points
Ability to search by key data points including first name, middle, last, date of birth, student ID, last 4 of SSN, and grad year
Auto-match based on the indexed data and learner profile, saving you even more time in your search

Dig into data and insights

Easy explore credential data
Automatic trend analysis
Effortless annual reporting
Visibility into administrator usage
Student satisfaction monitoring

Feature List

Streamline online requests

Digital transfer document requests mean no more fielding phone calls or one-off emails
Verification of requestors to ensure validity
Simple and secure online process for requesters

Protect student privacy

Compliance with FERPA regulations
Each Student Transfer File requester is validated by a human
SOC 2 Type II Compliant
Dedicated security headcount and 100% of employees pass background checks

One place to manage records

Centralized, easy-to-use place to send all requested student records, from verifications to transfer documentation
Notifications that the requested files have been received
Observe trends in student mobility to inform district-level decision-making

Feature List

Belleville Township High School District

For Melissa Taylor, Assistant Superintendent for Student Services for the district, all kinds of programs or services, from special education to curriculum and course offerings, fall under her umbrella. In addition, the district office handles alum requests for transcripts.

Case Studies

K-12 Success Stories

What members are saying…

“The single biggest value is systematizing our document requests within a system that is reliable and timely in the delivery of its service.”

Michael Garcia, Ed.D.

Director of Opportunity and Achievement, Mesa Public Schools

“Parchment is the way to go. It has made my process for transcripts and verifications so much simpler.”

Ellen Langham

Registrar, Baldwin County School District

“Our Registrars love it. We made it very efficient and we get a lot less questions from parents and students about their transcripts. It’s allowed us to better manage our Counseling Office tasks.”

Jamie Farber

Director of Guidance & Counseling, Northwest Independent School District

“It really has made our process easier, for both staff and students. The support that Parchment offers is second to none and we can’t imagine not having it.”

Kim Michael

SIS Support Supervisor, Issaquah School District

“What used to take me days, takes me an hour. It’s been a huge benefit to our Counseling Office.”

Christine Ross

School Counselor, Blair High School

“The convenience is the best thing. People don’t have to fill out a paper form…it’s all handled digitally and it’s been a life saver for us.”

Eric Rubio

Director of Student Services, Walton County School District

Help your students reach their full credential. We’ll show you how.